Formitize Launches Specialist OCR Digital Division – Taking Paperless to a Whole New Level

Are You Ready to Eliminate Data Entry in Your Business?

Formitize as global leaders in paperless mobile form and data collection solutions are delighted to announce the launch of a new dedicated Digital Division focussed directly on OCR Capture, Paper & Invoice Processing.



What Are OCR and Data Capture?

Optical Character Recognition (OCR) and Data Capture is a technology that enables you to convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera, into editable and searchable data. So essentially, any document coming into the business can be scanned or sent straight to a dedicated email address and the data captured and processed.


How Does Data Capture Help With Accounts Payable?

Accounts Payable is a great example of how automated Data Capture can help a business. The solution will receive invoices from suppliers, automatically analyse them, and extract all key information automatically to avoid all data entry and store. Smart workflows can then be added to set rules around what happens once the document is scanned and this where it gets even more impressive. The workflows can make decisions based on the size of the invoice, the supplier that sent it, the payment terms, and who needs to sign off if a confirmation is required. So for a small invoice from a regular supplier for example, the solution can analyse the incoming document, extract all data, approve the payment, update the accounting software and store the original document scan without any human interaction.


Why Is Formitize Involved in OCR?

As paperless solution providers, Formitize has historically focussed on formitizing a client’s existing internal business forms and workflows. Focus has been in the mobile environment with the aim of converting paper forms to smart, paperless forms with automated workflows to help businesses run more efficiently and remove all the issues associated with existing paper forms. The new Digital Division is focussed on documents coming into the business from external sources such as suppliers and getting them paperless too!


How Can It Help My Business?

If your organization is receiving any kind of inbound documents, such as Application Forms, Delivery Notes, Order Forms, Purchase Orders, Receipts, Paper Timesheets, Human Resource Documents, Questionnaires, Claim Forms, Agreements, Accounts Payable Invoices, or any other inbound paper documents that need to be processed, please let us know. We will very quickly be able to tell you if we can be of service or not.


Subscription Model With Free Trial

In line with the Formitize Customer First Policy, we have applied our standard no-risk Free Trial subscription option to our Digital Division too. We can take some example documents from you and set up a Free Trial so you can see the process in action for yourself and all within 24 hours! No more lengthy scope of works processes or misleading sales overselling – the results are immediate, free of obligation and very impressive.


How Can I Find Out More?

Heading up the Digital Division in the Asia Pacific region is Anthony Smiljan and Luke Morgan while the US & Canadian regions are led by Bill Vowell and John Williams. All four managers lead teams with extensive experience in data capture and paperless workflow solutions and provide a wealth of expertise across all platforms. Please contact us to explore ways we can help you.


Asia Pacific

Anthony Smiljan – anthony@formitize.com
Luke Morgan – luke@formitize.com


US & Canada

Bill Vowell – bill@formitize.com
John Williams – john@formitize.com


For more information, please visit Formitize.com.

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